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QuickBooks Financial Reports: A Complete Guide

With alternatives for accounting software like QuickBooks’ small-business packages, you can always access comprehensive QuickBooks Financial data about your company. Financial statements, such as a balance sheet, statement of cash flows, or profit and loss statement, provide you with an insight into the state of your company and can assist you in identifying issues and possibilities. When establishing a business bank account, applying for a business credit card or loan, or making annual plans, you can utilize QuickBooks financial statements. Read on if you need help understanding QuickBooks https://quickbooks2024.com/quickbooks-upgrade-2024/ or what reports you should be examining. We’ll explain the several kinds of financial statements that you may get on QuickBooks, the information they can provide about your company, and how to get them.

How to create financial statements in QuickBooks ?

The best thing about QuickBooks is that it allows you to design dozens of unique reports that will improve the way your company is operated. You can further personalize reports by product, employee, bank, or customer in addition to the standard three financial statements. You have options with QuickBooks regarding how to share and use the statements. You can export them for later viewing, see them in QuickBooks, or send them through email to another employee or yourself. You can even schedule financial reporting with QuickBooks, which means that you can automatically receive and distribute updated financial statements on a regular basis.

You may generate three primary kinds of financial statements using QuickBooks:

1. The profit and loss statement in QuickBooks

The income statement, also known as the profit and loss statement, provides a summary of the financial performance of your company over a given period, which may be daily, weekly, monthly, quarterly, or annually. It is a crucial document that outlines the primary areas of revenue and expense for the organization. You can take advantage of possibilities to boost sales and reduce expenses by using the profit and loss statement. You should examine this statement on a regular basis, preferably prior to submitting your small business taxes. In QuickBooks Upgrade, you have the option to generate a regular profit and loss statement or a profit and loss breakdown that displays year-to-date transactions for every revenue and expense account.

Here’s how you create a profit and loss statement in QuickBooks:

Select Reports from the home dashboard using the left navigation bar:

QuickBooks data files

You can select Profit and Loss by selecting All Reports > Business Overview or the Recommended tab from the Report Center. The Profit and Loss Detail can be accessed by going to All Reports. However, the Recommended tab is faster. To access the report, click its name or the “Run” link.

Gains and losses

Once it’s open, you may modify the report by clicking Customize or by changing the date range. For instance, this is where you may view the quantity and proportion of profits derived from a specific client or product. This is where you may also adjust the reporting period. Make sure you click the Run Report button to view the report for the updated dates if you only alter the date without selecting the Customize option. Remember that you can export the report as a new file, send it to yourself or another person, or examine it in QuickBooks.

2. The balance sheet in QuickBooks

A balance sheet is a summary of a company’s assets, liabilities, and equity; it is a moment-in-time representation of the worth of your company. The items on your balance sheet are determined by deducting your obligations, or what you owe, from your assets, cash or property, or what you own or are due. Equity, or the value of your company, is the outcome. Banks and accountants can both use balance sheets to assess your financial situation when you seek a loan. Acquiring a genuine understanding of their company’s performance is equally crucial for small business owners. The standard balance sheet is acceptable, just like with a profit and loss statement; however, I advise you to export the balance sheet detail from QuickBooks to your tax preparer. As one might expect, this is a more thorough version of the typical balance sheet, displaying the beginning and ending balances from the previous month as well as the transactions that were made during that period.

Use these steps to construct your QuickBooks balance sheet:

1. Click Reports in the left menu bar.

2. Select the Balance Sheet option after selecting All Reports > Business Overview or the Recommended tab in the Report Center. For a standard balance sheet, recommended is quicker, but to obtain the balance sheet detail, you must run All Reports. To access the report, simply click its name or the “Run” link. You may see a preview by hovering over it; this also applies to other reports, such as the P&L:

3. It is also customizable prior to viewing. QuickBooks Financial Online will take you straight to the customization screen when you touch the Customize button. In addition to several additional choices, such as adding a column to compare to a last period, this allows you to select your date range. Click “Run Report” once you’re done.

The cash flow statement in QuickBooks

A cash flow statement, also knew as a statement of cash flows, displays the total amount of money that comes into your company from various sources and leaves it over a specific period. Because it displays your company’s actual cash position to cover operating costs and debt commitments, the statement of cash flows is crucial. A statement of cash flows will show the liquidity of your business.You may record income at the time of a sale or when your customer actually pays, depending on your accounting system. QuickBooks allows you to choose your accounting technique, which simplifies the process of managing your cash flow.

To view your QuickBooks cash flow statement, follow these steps:

  1. Click Reports on the left menu bar.
  2. To access the report, type Statement of Cash Flows into the search area and click on it.
  3. Select Customize to alter any report preferences. For example, you can modify the reporting period or apply a vendor, employee, customer, or product filter. After completing your settings, select “Run Report.”

QuickBooks financial statement summary

The three fundamental financial statements are all you’ll need to gain a clear picture of your company’s financial performance for the majority of small firms. These, meanwhile, are only a small sampling of what QuickBooks can do.

The accessible QuickBooks Financial statements are summarized as follows:

Profit and loss statement: See your company’s income and expense summaries or the specific figures for each account.

Balance sheet: Recognize the assets, liabilities, and obligations of your business.

Item reports: Use product and merchandising reports to keep an eye on your inventories.

  • Vendor reports: Manage your accounts payable and company spending.
  • Reconcile all of your bank accounts statements, then examine your banking records to determine where your money is kept.

List reports: These facilitate the rapid retrieval of information lists, including product or customer lists.

Payroll and employee reports: Gain insight into how people’s costs affect your company (primarily if you use QuickBooks payroll).

Reports for accountants and tax preparers: Only these professionals may utilize these reports with their clients.

In addition to running each of these reports on a regular basis, you can also use them for other assessments, such as a common size analysis, and you can obtain attractive graphs and visuals in QuickBooks that show you how your business is doing. These are helpful for planning with your bookkeeper, tax preparer, or company consultant, as well as for general financial analysis.



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